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File #: 20-042    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 1/7/2020 In control: City Council
On agenda: 2/18/2020 Final action:
Title: Approve the award of Change Order #1 to Cooperative Contract 19-211, Janitorial Supplies, to Grainger Inc. for an amount not to exceed $85,000 and a total award of $145,000.
Attachments: 1. Original Award
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Change Order #1 to Cooperative Contract 19-211, Janitorial Supplies, to Grainger Inc. for an amount not to exceed $85,000 and a total award of $145,000.
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DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Department of Public Works - Public Building Operations Division (DPW-PBO) is responsible for maintaining the City's facilities and public spaces, including the Central Business District (CDB) and parking decks. As part of this responsibility, PBO obtains the janitorial supplies used at City facilities and distributes the supplies to the custodial contractors and staff for use.

In July 2019, the City Manager awarded Cooperative Contract 19-211 for a one-year term from July 1, 2019 to June 30, 2020. The purpose of this contract is to facilitate the purchase and distribution of janitorial supplies used at City facilities by custodial contractors and City staff.

DISCUSSION:
Prior to 2019, DPW-PBO procured janitorial supplies through multiple contracts by the following product type: paper products, chemical products, chemical dilutions and trash can liners. In addition, some janitorial supplies were purchased on procurement cards. To improve procurement practices and overall efficiency, staff worked to consolidate the contracts into one. After interviewing multiple suppliers on national cooperatives and evaluating products, pricing and service, Grainger was awarded the contract for janitorial supplies.

The historical known spend for janitorial supplies has been approximately $94,000, $24,000 funded by the Fire Department, $60,000 funded by DPW and an estimated $10,000 through procurement cards. When the consolidated contract was awarded to Grainger in July 2019, it was awarded for the incorrect amount of $60,000 based solely on DPW's historical spend. The 2020 operating budget reflects the correct aggregat...

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