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File #: 20-112    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 1/16/2020 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Approve the award of Bid 20-002, 2020 Distribution System Leak Detection Survey Program, to ADS LLC for an amount not to exceed $492,558 and for a three-year term
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Bid 20-002, 2020 Distribution System Leak Detection Survey Program, to ADS LLC for an amount not to exceed $492,558 and for a three-year term
body

DEPARTMENT: Water Utilities

SUBMITTED BY: Darrell Blenniss, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Water Utilities began conducting annual leak surveys in 2007 and has experienced great success with finding undetected leaks. In 2018, the Water Utilities went from annual inspections of the entire water distribution system to semi-annual surveys. The most recent surveys conducted in 2019 resulted in the identification and repair of:

* 56 leaks with a total estimated leakage of 503,000 gallons per day in the spring/summer survey.
* 67 leaks with a total estimated leakage of 506,000 gallons per day in the fall/winter survey.

Using the current DuPage Water Commission wholesale rate of $4.97 per 1,000 gallons and a six-month time period between surveys, the potential savings resulting from the 2019 surveys is estimated at $456,233.58 for the spring/summer survey and $458,954.65 for the fall/winter survey. Based on quantities and values, the Water Utilities has determined it would be beneficial to continue performing water distribution leak surveys on a semi-annual basis.

In December 2019, the Water Utilities issued Bid 20-002, 2020 Distribution System Leak Detection Survey Program, to obtain a vendor to perform water distribution system leak detection and correlation for approximately 748 miles (3,870,874 linear feet) of public water distribution mains. The survey includes appurtenant valves, hydrants, fire lines and service lines as required to detect and correlate leaks.

DISCUSSION:
Advertisement Date: 12/18/2019 Notices Sent: 44
Opening Date: 01/17/2020 Planholders: 4
Bids Received: 1

Bids were received from the following vendors:

Vendor Name
Proposal Cost
ADS, LLC
$492,558
Engineer's Estim...

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