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File #: 20-096    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 1/14/2020 In control: City Council
On agenda: 2/4/2020 Final action:
Title: Approve the award of Cooperative Procurement 20-069, Unit 829 Equipment Replacement, to Exprolink for an amount not to exceed $115,619
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 20-069, Unit 829 Equipment Replacement, to Exprolink for an amount not to exceed $115,619
body

DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
Unit 829 was reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the 2020 budget. Vehicles and equipment are evaluated for replacement based on four criteria: age, usage, condition, and repair costs. A unit must typically receive a score of 28.0 or greater to be recommended for replacement. This equipment does not meet replacement criteria as outlined in the table below:

Unit #
Year
Amortized Life Cycle
Replacement Age
Minimum Criteria
Scored Criteria
Hour Guidelines
Usage Hours
Repair Costs
829
2013
7 years
7.3 years
28.0
20.79
6,000
2,083
$87,264.72

Although the unit does not meet the usual criteria for replacement consideration, the Fleet Economic Committee approved replacement because the unit is costly to maintain, is often out of service for extended periods, there is no back-up unit when this unit is down, and the unit is needed to sweep the highly-visible Central Business District.

DISCUSSION:
Unit 829 is a Johnston CN101 sidewalk sweeper used by the Department of Public Works (DPW) Central Business District (CBD) division to safely and efficiently remove litter and debris in the downtown parking decks, surface parking lots, and curb lines of the streets.

Equipment operators in DPW's CBD division are responsible for the clean-up and maintenance of the highly-visible downtown area, which consists of over 300 businesses, including 50 restaurants, 10 ice-cream/candy stores, seven coffee shops, 125+ specialty stores and spas, and 100+ services businesses. These numbers will increase over the next few years.

The current unit is used daily for approximately four to six hours per day. Due to the rig...

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