CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 19-282, Molded Rubber and Cold Shrink Products, to Fletcher-Reinhardt Company, G&M Sales, Inc., Universal Utility Supply Company (UUSCO) and WESCO Distribution, Inc. for an amount not to exceed $163,209.75 and for a one-year term
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DEPARTMENT: Electric Utility
SUBMITTED BY: Lucille Podlesny, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Electric Utility (Utility) requires the use of standard inventory items of molded rubber, cold (and heat) shrink terminators, splices and arrestors. These products are used to connect electric distribution cables to each other or to other Utility equipment such as transformers as part of repairs, upgrades or new installations. These products protect the cable ends from contamination and failures, which would interrupt electric service to the Utility’s customers.
In October 2019, the Utility issued Bid 19-282, Molded Rubber and Cold Shrink Products, to renew the expiring one -year agreement that is currently in place, and to obtain new bids from vendors for the required products. The approved manufacturer part numbers list and estimated quantities required for the year were supplied as part of the bid documents.
DISCUSSION:
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Advertisement Date: |
10/15/2019 |
Notices Sent: |
69 |
|
Opening Date: |
10/31/2019 |
Planholders: |
6 |
|
|
|
Proposals Received: |
5 |
The following companies submitted bids: Anixter, Fletcher-Reinhardt Company, G&M Sales, Inc., UUSCO, WESCO Distribution Company. Per the solicitation, the award is recommended to the lowest unit cost for each item.
AWARD TABULATION
|
Vendor Name |
Items |
Proposed Cost |
|
Fletcher-Reinhardt Company |
3, 8, 11, 13, 29, 30 |
$23,159.25 |
|
G&M Sales, Inc. |
9,10,12,14,16, 25 |
$34,382.50 |
|
UUSCO |
1, 2, 20 - 24 |
$19,423.00 |
|
WESCO Distribution Company |
4-7, 15, 17-19, 26-28 |
$86,245.00 |
|
|
Total |
$163,209.75 |
The above-mentioned vendors represent the award of item(s) to the lowest responsive and responsible bidder for each approved item.
The term of this contract is for one year from date of award with no options to extend.
FISCAL IMPACT:
CIP#: N/A
The cost for molded rubber and cold shrink products is budgeted in the inventory account listed below. The requested award of $163,209.75 is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40101300-541407 |
Electric Utility |
$3,500,150 |