CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Cooperative Procurement 19-308, Command Center High Definition Video Wall System, to CDW Government, LLC. For an amount not to exceed $43,355 and a total award of $164,187.71
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DEPARTMENT: Police Department
SUBMITTED BY: Robert W. Marshall, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Naperville Police Department (PD) deploys police officers to manage critical incidents, crash scenes, special events and other major events that occur within the City. During the 2019 budget process, PD identified the need to expand the use of technology and data to more efficiently manage and respond to major events. The department has identified a video wall system that can meet these needs and become a critical part of the department’s real time command center.
On November 5, 2019, the City Council awarded Cooperative Procurement 19-308 to CDW Government, LLC. The purpose of this procurement is for the purchase of the equipment necessary to install the real time command center video wall. The video wall will include two (2) rows of three (3) 55” video monitors that accept multiple video inputs to display a variety of data, a video wall processor, CineNet control interface, audio system, implementation and training. The CineNet control interface, known as the Alpha FX Core, is a multi4K, IP-enabled video wall controller that supports IP streaming as well as physical inputs and outputs. The Core enables users to display and share video wall content across their network in real time. The user can display one large image seamlessly across the wall or two or more different videos based on the controls that the system offers.
The video wall will display critical information from multiple video sources at the same time which will allow the PD to monitor them in real-time to offer aid in a more efficient and effective manner
DISCUSSION:
After the award of the cooperative procurement, the department realized the installation cost for the real time command center video wall system was inadvertently omitted from the total award amount.
This change order is requested to include the funds necessary to complete the installation of the video wall equipment. The total cost for installation is $43,355 and will be completed by CDW Government, LLC through the Omnia Partners Cooperative Contract # 2018011-01.
FISCAL IMPACT:
CIP#: EQ043 - Upgrades to Training/Conference & Roll Call Rooms
The cost of conference room upgrades is budgeted in the building improvement account listed below. A total of $200,000 has been budgeted for CIPEQ043 in 2019. The requested amount of $43,355; for a total award of $164,187.71 is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
21102200-551500 |
Capital Projects |
$200,000.00 |