CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Determine future staffing for the administrative support of the Mayor and City Council and direct staff to begin recruitment
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DEPARTMENT: City Manager's Office
SUBMITTED BY: Marcie Schatz, Deputy City Manager
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Section 1-5-5 of the Municipal Code defines the support positions to the Mayor and City Council as follows:
Executive Assistant To The Mayor: Notwithstanding the provisions of Subsection 1-6A-5.4 of this Title, the Mayor shall have the authority to employ an executive assistant to perform such duties and responsibilities as shall be established by the Mayor. The Mayor shall evaluate the executive assistant annually adhering to the evaluation schedule provided for all employees.
Executive Assistant To The City Council: Notwithstanding the provisions of Subsection 1-6A-5.4 of this Title, the City Council shall have the authority to employ an executive assistant to perform such duties and responsibilities as shall be established by the City Council. The City Council shall evaluate the executive assistant annually adhering to the evaluation schedule provided for all employees.
The code also similarly defines an Administrative Clerk position which no longer exists.
Staff recommends elimination of these job descriptions from the code in the future. There are a very limited number of jobs defined in the municipal code and they are typically included due to statutory responsibilities (Finance Director, City Engineer, City manager, etc).
DISCUSSION:
Current duties and responsibilities
The Mayor and City Council offices are currently staffed by two full-time positions, an Executive Assistant to the Mayor and an Executive Assistant to the City Council. The primary duties for both positions (80 hours total) are listed below. While the work varies from week to week, average hours are included for context.
-Liquor Commission and Liquor Licensing support (24 hrs./wk)...
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