CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 18-260, Cartage Services, to International Hauling and Excavating Inc. for an amount not to exceed $145,000
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In November 2018, the City Manager awarded Contract 18-260 to International Hauling and Excavating Inc. to provide cartage services for a one-year term with two one-year options to extend. The Department of Public Works (DPW) retains the services of a cartage service vendor to provide six-wheelers and semi-tractors to assist with hauling operations for leaves and/or brush pick-up, asphalt for paving, storm debris, construction spoils, and snow from the Central Business District and commuter parking lots. This equipment is used for large-scale, short duration projects, and the equipment is driven and operated by contracted staff. This contract avoids the costs associated with owning additional equipment, as the City pays only for the days the trucks are used.
DISCUSSION:
At the June 18, 2019 City Council meeting, Council provided direction to staff to prepare a budget amendment for $274,000 to continue the desired service levels of the City's annual six week, three-cycle bulk curbside leaf program in 2019. Part of this agenda item included additional funding for cartage services for the leaf collection program. The projected cost for the additional cartage needs presented at the June 18 meeting was for a total cost of $120,000.
During the original first term of the contract, International Hauling and Excavating Inc. was responsive to all service requests related to the leaf collection program, spoils disposal and winter operations. Their prompt response to service requests and availability of equipment enabled City staff to complete essential services for City residents and visitors in a timely manner.
Staff was able to negoti...
Click here for full text