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File #: 19-888    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 9/9/2019 In control: City Council
On agenda: 10/1/2019 Final action: 10/1/2019
Title: Approve the award of Cooperative Procurement 19-273, Traffic Signal and Street Light Maintenance, to Meade Inc. for an amount not to exceed $746,948.60, plus a 5% contingency and for a two-year term.
Related files: 20-714, 21-0433, 21-1290
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 19-273, Traffic Signal and Street Light Maintenance, to Meade Inc. for an amount not to exceed $746,948.60, plus a 5% contingency and for a two-year term.
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DEPARTMENT: Transportation, Engineering and Development

SUBMITTED BY: William J. Novack

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
In August 2019, the Cities of Naperville and Aurora and the Village of Lombard participated in a joint bidding process led by DuPage County to hire a contractor to perform traffic signal and street light maintenance services. The intent of the joint bid was to benefit from economies of scale which would translate to lower maintenance costs for the City. Though bid jointly, each agency is awarding individual contracts. The City participated in a similar joint bid for this contract in 2017.

The scope of the traffic signal and street light maintenance contract includes routine and emergency maintenance of Naperville's signalized intersections. Specifically, routine maintenance includes keeping traffic signal indications, posts, mast arm assemblies, cabinets, controllers, interconnect, loop detectors, video detectors, radar detectors, pedestrian push-buttons, ethernet switches, street lights which are mounted on mast arm assemblies, emergency vehicle pre-emption equipment, the Washington Street parking signs, the school flasher installations, and all collateral equipment at traffic signal installations in proper working order. Provisions for emergency repairs and scheduled work items such as the annual conflict monitor tests are also covered under this contract.

A summary of the equipment and tasks included with this maintenance contract is provided below:
* Maintaining the City's 97 signalized intersections
* Maintaining 10 flashing pedestrian beacon locations
* Maintaining 200 street light luminaires on the traffic signal poles
* Maintaining approximately 30 miles of fiber opt...

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