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File #: 19-795    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 8/8/2019 In control: City Council
On agenda: 9/3/2019 Final action: 9/3/2019
Title: Waive the applicable provisions of the Naperville Procurement Code to set prices for 2019/20 and award Procurement 19-254, Roadway Snow Removal, to various contractors for an amount not to exceed $390,000 and for the period of October 1, 2019 through April 30, 2020 (Requires six positive votes)
Attachments: 1. Equipment Rates
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Waive the applicable provisions of the Naperville Procurement Code to set prices for 2019/20 and award Procurement 19-254, Roadway Snow Removal, to various contractors for an amount not to exceed $390,000 and for the period of October 1, 2019 through April 30, 2020 (Requires six positive votes)
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DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Department of Public Works (DPW) is responsible for snow removal throughout the City. Snow removal operations cannot be effectively completed solely with in-house staff and equipment and must be outsourced.

There is no single contractor large enough to provide the approximate 70 supplemental snow removal units required to plow City streets; therefore, DPW retains the services of multiple contractors. Since 2004/2005 snow season, the City Council has waived the code and approved hourly rates for the snow plowing contracts. Each year the City advertises and accepts applications from contractors seeking to participate in snow plowing City roadways.

DISCUSSION:
All applicants meeting the following criteria are awarded contracts:

* Minimum of 5 years of experience providing snow removal on public or private roadways (not including parking lots). If less than five years of experience, previous experience with the City will be considered.
* Ability to provide adequate communications. All salt vehicles require a 2-way radio with the City frequency or a cell phone.
* Ability to respond to a designated work area within 1.5 hours of being called out.
* Ability to provide necessary assigned equipment 24 hours a day, 7 days a week.
* Ability to provide service for periods greater than 24 consecutive hours.
* Ability to provide competent drivers/operators that are capable of efficiently operating the equipment assigned, reading a map, and speaking English.
* Ability to provide additional sup...

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