CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 19-224, Cisco Hyperflex Systems, to CDW-G for an amount not to exceed $599,999.94
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DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Interim Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
For several years, the City of Naperville has been making use of Cloud technologies and operating under a "Cloud First" strategy for IT services. In 2015, the City transitioned to Microsoft Office 365, which moved email and standard office applications such as Word, Excel, and PowerPoint to the Cloud. In October 2017, the Information Technology (IT) Department hired Magenium Solutions to assist the City with the implementation of Microsoft SharePoint online, which moved the City's intranet, "Inside Naperville", and many stored documents to the Cloud.
As part of the cloud first strategy, the IT Department purchased a subscription for Azure software for the SharePoint online migration. This software allows Active Directory Federation Services (ADFS) to be moved into the Cloud, which makes SharePoint more secure and easier for users to log into from inside and outside the City's network.
Although the City continues to examine Cloud based strategies, there is still a need for locally situated IT services. Projects to replace the ageing systems had been delayed in prior years while the IT Department examined if a Cloud based solution could be the best fit. Many of these systems are now demanding updates as they are in danger of failing due to old hardware, and no suitable Cloud alternative is currently available.
Funding was included in 2019 for three Capital Improvement Program (CIP) projects to upgrade the City's IT infrastructure:
* CE 145: Replace outdated on-site data storage devices;
* CE 149: Upgrade virtual data storage devices; and
* CE 158: Replace network security infrastructure.
Based upon research conducted by the IT Department...
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