CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of RFP 18-084, Skype/Teams Conference Room Technology Design, Installation & Support, to Signal Perfection Ltd. for an amount not to exceed $480,000 and for a three-year term
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DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Interim Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville has approximately 966 employees working in six operating departments (Fire, Police, Water, Electric, Public Works and Transportation Engineering & Development) and six administrative departments (City Manager's Office, City Clerk, Information Technology, Human Resources, Finance and Legal). City staff work at approximately 30 facilities located throughout the City.
Interdepartmental coordination is critical to meet the City's Ends Policy to be a high-performing government. Currently, technology in the City's meeting rooms is inconsistent and outdated. This creates difficulty for staff trying to use technology in various meeting rooms and outside participants often cannot use the equipment. In addition, staff often must travel between facilities to attend meetings because video conferencing capabilities are not available. Productivity is lost traveling to and from meetings. Standardization and modernization of these rooms is required. CIP Project CE160, Conference Room Technology, was included as a new project with the 2019 budget to upgrade conference rooms over a multi-year period.
In March 2019, the Information Technology (IT) Department solicited RFP 19-084 to hire a vendor to design a comprehensive meeting room technology solution, which will serve as the template for the upgrade of multiple large and small conference rooms, huddle rooms and fire station common areas throughout the City. In addition to designing the solution and materials list for each room type, the contract will include installation of technology solutions and a service and maintenance contract...
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