CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Calendar Year 2020 (CY20) allocations for the City Obligations category of the SECA Grant Fund Program in the amount of $1,009,702
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DEPARTMENT: City Clerk’s Office
SUBMITTED BY: Dawn Portner, Special Events Coordinator
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The majority of the SECA Grant Fund Program is dedicated to obligations that must be funded in accordance with an ordinance, resolution, Intergovernmental Agreement, or in support of fund administration. In 2016, the City Council approved the SECA Commission recommendation to change the “Existing Agreements” category to “City Obligations” and expand it to include the following non-discretionary awards:
Fourth of July Fireworks Fourth of July Shuttles
Carillion Maintenance Century Walk Maintenance
DCM Debt Service Grant Management Software
NDP Marketing Naperville Municipal Band
NCTV17 Event Coverage NCTV17 News
Riverwalk Maintenance Special Events Coordinator
City Council also assumed review/allocation authority for these items with a separate approval at a regularly scheduled meeting.
DISCUSSION:
The following requests have been submitted for CY20. All requests are in line with historical spending and staff recommends approval.
4th of July Fireworks
City contribution, increased by $6,000, for a new 4th of July event organized by Naperville Responds to Our Veterans. Staff recommends approving the increase due to reduced footprint and schedule of the event which will result in significant decrease in city services expenses.
4th of July Shuttle Busses
City contribution, equal to previous years, for public transportation on the 4th of July for a new event organized by Naperville Responds to Our Veterans.
Carillon Maintenance
City obligation for annual capital repair and necessary replacement
Century Walk Maintenance
Maintenance for pieces located on public property
DCM Debt Service
Capital fund payback of the purchase of the property located at 301 N. Washington
Grant Management Software
Annual maintenance costs for upgrades and fixes
Naperville Development Partnership
Promotional activities, Dining Guide printing, and other marketing efforts
Naperville Municipal Band
Annual performances and appearances
NCTV17 Community Event Coverage
Production and equipment for covering many community events
NCTV17 Naperville News
Program, production, studio, equipment and advertising
Riverwalk Maintenance
City contribution for annual capital repair and replacements; routine maintenance is performed by the Naperville Park District
Special Events Coordinator
Salary and benefits for SECA administration and special event coordination
CY20 SECA Grant Fund Program
City Obligations Allocation
|
Organization |
SY17 |
CY18 |
CY19 |
CY20 |
|
4th of July Fireworks - City Contribution |
13,300 |
13,300 |
14,000 |
20,000 |
|
4th of July Shuttle Busses |
30,000 |
28,000 |
29,000 |
29,000 |
|
Carillon Maintenance |
84,244 |
128,813 |
105,217 |
106,795 |
|
Century Walk Maintenance |
33,333 |
50,000 |
50,000 |
50,000 |
|
DCM Debt Service |
100,000 |
150,000 |
150,000 |
150,000 |
|
Grant Management Software Maintenance |
4,962 |
5,200 |
6,420 |
7,100 |
|
Naperville Development Partnership |
130,000 |
175,000 |
175,000 |
175,000 |
|
Naperville Municipal Band |
120,735 |
153,151 |
155,820 |
153,615 |
|
NCTV17 - Community Event Coverage |
16,000 |
24,000 |
24,000 |
24,000 |
|
NCTV17 - Naperville News |
24,000 |
36,000 |
36,000 |
36,000 |
|
Riverwalk Maintenance |
110,897 |
179,699 |
180,736 |
177,956 |
|
Special Events Coordinator |
49,025 |
75,376 |
76,195 |
80,236 |
|
Total City Obligations |
761,392 |
1,018,539 |
1,002,388 |
1,009,702 |
FISCAL IMPACT:
The discretionary funding available to CY20 SECA Grant Fund Program applicants will be reduced by $1,009,702