CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of JOC Procurement FD-001-CY19.A, HHW Storage Building Improvements, to F.H. Paschen, S.N. Nielson & Associates, LLC for an amount not to exceed $108,909.65
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DEPARTMENT: Fire Department
SUBMITTED BY: Mark Puknaitis, Chief
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2015, the City moved the household hazardous waste (HHW) facility from Fire Station #4 on Brookdale Road to the Public Works Service Center on Fort Hill Drive. Since then, the building previously used for HHW operations at Fire Station #4 has been vacant but continues to be maintained by the City with utility services and a maintenance schedule.
Rather than demolish the building, the Fire Department has identified ways to use the existing building in conjunction with the training academy that currently operates from Fire Station #4. During the 2019 budget process, the City Council approved CIP project MB215 to update the old HHW building at Fire Station #4 for use with the training academy. The original scope of the approved CIP project was to modify the building to enlarge the existing overhead bay door to provide access for the training engine. The original JOC quote was $44,196.02.
However, Fire Admin staff determined that moving the training engine from the overcrowded Water Service Center (WSC) to the old HHW building would leave the foam trailer without a storage location. The foam trailer is pulled by a vehicle already housed at Fire Station #4 and would not be efficient to house at WSC.
In January 2019, Fire Admin staff began to search for a second funding source to enhance the project to enclose the canopy overhang to house the foam trailer and workshop area. At the Foreign Fire Insurance Board meeting in February 2019, $48,000 was approved to contribute toward the project. The Fire Department collaborated with the Public Works Department to revise the scope of the project and obtain an updated JOC quote. This final scope of work includes the modification of the building to enlarge the existing bay door, enclose the canopy overhang, remove interior walls, and install an additional heater, sprinkler heads, insulation, and wiring.
Upon completion of the modifications, the building will be used to store training equipment, the training engine, and the foam trailer. In addition, the building will provide an operational classroom for firefighters equipped in soiled turnout gear. The enclosed building will allow for training opportunities during all seasons of the year to enhance the current training academy program in conjunction with the training already being conducted at the Fire Station #4 training tower.
DISCUSSION:
Based upon the project scope, the Department of Public Works recommended the Fire Department consider using the City’s Job Order Contracting (JOC) Contract 11-082 to complete the modifications because the project does not require detailed construction documents and the work is easily defined to create a detailed scope of work for the contractor to perform.
The total cost of the project is $108,909.65. Although only $48,000 was included in CIP project MB215, the Foreign Fire Insurance Tax Board has allocated $48,000 to contribute to the project. The remaining $12,909.65 will be covered by savings in the Fire Department’s operational budget.
FISCAL IMPACT:
CIP # MB215 - Building modifications to the old Household Hazardous Waste recycling building
MB215 has a budget of $48,000 in 2019. The Foreign Fire Insurance Board has approved to contribute $48,000 toward the project. The remaining $12,909.65 will be covered by savings in the Fire Department operating supplies account. The requested amount is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
22252200-551500 |
Capital Projects |
$48,000 |
|
22251100-541407 |
General Fund |
$685,600 |