Share to Facebook Share to Twitter Bookmark and Share
File #: 19-601    Version: 1
Type: Change Order Status: Passed
File created: 6/4/2019 In control: City Council
On agenda: 6/18/2019 Final action: 6/18/2019
Title: Approve the award of Change Order #1 to Contract 18-281, Water Utility Automated Meter Infrastructure Business Case and Preliminary Implementation Plan to West Monroe Partners, LLC for an amount not to exceed $64,000 and for a total award of $189,932
Related files: 18-1001
CITY COUNCIL AGENDA ITEM


ACTION REQUESTED
title
Approve the award of Change Order #1 to Contract 18-281, Water Utility Automated Meter Infrastructure Business Case and Preliminary Implementation Plan to West Monroe Partners, LLC for an amount not to exceed $64,000 and for a total award of $189,932
body

DEPARTMENT: Water Utilities

SUBMITTED BY: Darrell Blenniss, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
On December 4, 2018, the City Council awarded Contract 18-281 to West Monroe Partners LLC for an amount not to exceed $125,932 to complete the first three phases of a business case analysis and implementation plan to evaluate the use of Automated Metering Infrastructure (AMI) for the Water Utilities. The first three phases included:

* Phase 1 - Discovery;
* Phase 2 - Business Case; and
* Phase 3 - Implementation Plan.

Anticipated benefits of an AMI program include:

* Improved billing accuracy
* Customer leak detection data
* Greater customer knowledge about water consumption
* Data for Water Utility to refine overall water system operation

DISCUSSION:
A change order is requested to complete Phase 4 - Vendor Evaluation and Selection Support. During Phase 4, West Monroe Partners will provide the following services:

* Review the AMI vendor RFP, which will be developed by staff and edited to verify the business/technical requirements are comprehensive and other industry best practices are included;
* Develop a vendor evaluation model;
* Review AMI proposals and aid in the proposal scoring process;
* Prepare and participate in shortlist presentations;
* Support final vendor selection decision;
* Support contract negotiations to confirm critical performance elements are included; and
* Develop test plans for the AMI program based on selected AMI vendor and other impacted systems.

Following the December 4, 2018 award, West Monroe Partners completed the Business Case and Preliminary Implementation Plan in a timely fashion, on-schedule and on-...

Click here for full text