CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Concur with the Special Events Team’s recommendation to approve re-opening the 2019 Special Events Calendar, pass the ordinance establishing temporary street closures, and issue Special Event and Amplifier permits for the Water Street En Blanc Dinner scheduled on Sunday, August 25, 2019
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DEPARTMENT: City Clerk’s Office
SUBMITTED BY: Dawn Portner, Special Events Coordinator
BOARD/COMMISSION REVIEW:
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BACKGROUND:
On December 18, 2018 the City Council approved the 2019 Special Events Calendar and designated it as closed to all special events. The application for the inaugural Water Street En Blanc Dinner was received on April 22, 2019. As such, the City Council must re-open the calendar for this event to proceed.
DISCUSSION:
Hosted by the Water Street property owners and Marquette Properties, the event is scheduled for Sunday, August 25, 2019 from 4:00 p.m. to 8:00 p.m. All businesses on Water Street will be participating in this event and will not alter their normal Sunday hours.
The general public will be able to gain access to the Riverwalk and the individual businesses from the Riverwalk side of Water Street and all eventgoers will be required to wear wristbands for identification. The dinner is a fundraiser for the School of Performing Arts and will be capped at 300 attendees.
The Special Events Team, consisting of representatives from City staff, Downtown Naperville Alliance (DNA), Naperville Park District, and Naper Settlement met with a representative from Marquette Properties on May 7, 2019 to discuss preliminary logistics and is recommending the approval of this event in concept. Similar to the Council’s approval of the annual Special Events Calendar, this will allow the event organizer to proceed with planning while the Team continues to meet and review the logistics and determine the appropriate level City services.
Specific temporary traffic control information for the Water Street En Blanc Dinner is depicted on the attached map and ordinance. The event streets will be closed beginning at 1:00 p.m. on Sunday, August 25, 2019 and will open to vehicular traffic with the removal of the No Parking/Tow Zone signs at approximately 10:00 p.m., or as soon as the Naperville Police Department determines it appropriate based on public safety.
Tables will be placed on Water Street for a formal sit-down dinner, but will allow enough space for emergency vehicles to access the area if necessary.
Staff will post informational signs in the area beginning Tuesday, August 20, 2019, and all insurance requirements will be fulfilled prior to the issuance of the Special Events permit.
FISCAL IMPACT:
The event organizers will be billed for all City Services required to support this event.