CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Option Year Two to Contract 17-182, Security Camera Installation, to Pace Systems for an amount not to exceed $335,000 plus a 5% contingency
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2016, the City developed a five-year security camera installation plan to address security camera needs, technology advances, and program management issues, including controlling and leveling costs. This five-year plan is re-evaluated every year as part of the City’s budget process. CIP Project LR076 was created to consolidate the management and installation of security cameras at all City sites. The City currently has more than 300 cameras located throughout the City.
In January 2018, the City Council approved the award of Bid 17-182 to Pace systems for a four-month term with four, one-year options to extend. On September 4, 2018, the City Council awarded option year one. This contract includes the installation of new digital IP video camera equipment and related accessories, including the installation of the necessary infrastructure to allow the cameras to communicate to the video management system milestone servers.
DISCUSSION:
Pace Systems has provided excellent service during the initial term and first option year of the contract. During the first option year, 51 new camera installations were completed at 11 different locations, including the Police Department jail and parking lot, four Electric Department sites, four Water Department sites, and Fire Station #3.
Pace has agreed to renew the contract for the second option year with no price increase. During the second option year, more than 40 cameras will be installed at four Electric Utility sites and at four fire stations. In addition, the Police Department is currently evaluating possible intersections for the installation of new cameras. The contract will also include the replacement of cameras that have exceeded their useful life.
The term of this extension is June 1, 2019 through May 31, 2020, with two additional one-year extensions remaining.
FISCAL IMPACT:
CIP#: LR076 - Security Cameras
EU44 - Fiber Optic Cable for Relay Protection and Communication
Security camera installation is expensed to the technology and infrastructure accounts listed below. This work is related to LR076, Security Cameras, for which $307,720 has been budgeted is 2019. An additional $33,660 is available in EU44 for video substation security for the installation of new Electric Department cameras. The requested award of $335,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31342200-551504 |
Bond Fund |
$197,720 |
|
31341300-551504 |
Electric Utility Fund |
$110,000 |
|
40251300-551502 |
Electric Utility Fund |
$10,214,000 |