CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 19-157, Unit 012, 014, 033, 035, and 096 Vehicle Replacements, to Roesch Ford Commercial Truck Center for an amount not to exceed $155,200
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Units 012, 014, 033, 035, and 096 are planned 2019 vehicle replacements that were approved through the 2019 budget process. Vehicles and equipment are evaluated for replacement based upon four criteria: age, usage, condition and repair costs. A vehicle must receive a score of 23.0 or greater to be recommended for replacement; these units exceed the minimum score as shown in the table below:
|
Unit # |
Year |
Amortized Life Cycle |
Replacement Age |
Minimum Criteria |
Scored Criteria |
Miles Guidelines |
Usage Miles |
Repair Costs |
|
012 |
2001 |
8 years |
18.0 years |
23.0 |
40.09 |
80,000 |
69,003 |
$24,831.90 |
|
014 |
2001 |
7 years |
17.7 years |
23.0 |
39.02 |
80,000 |
57,568 |
$28,400.06 |
|
033 |
2004 |
9 years |
14.8 years |
23.0 |
40.25 |
80,000 |
100,035 |
$25,182.58 |
|
035 |
2004 |
9 years |
14.9 years |
23.0 |
39.57 |
80,000 |
93,791 |
$16,668.13 |
|
096 |
2007 |
8 years |
12.4 years |
23.0 |
31.25 |
80,000 |
71,733 |
$12,355.53 |
DISCUSSION:
The Electric Utility currently operates all five units:
• Unit 012 is a pool vehicle used by the Engineering Division for field checks;
• Unit 014 is used by the Automation and Communication Technician;
• Unit 033 is used by the Distribution Division as a supervisor vehicle to carry tools between work locations;
• Unit 035 is used daily by the Distribution Division as a service, maintenance and tagging vehicle; and
• Unit 096 is used daily by the Metering Division.
All units will be replaced with identically specified Ford F150s to provide operational flexibility and to maintain conformity within the City’s fleet.
The current units will be sold through one of the City’s approved auction providers.
The 2019 Ford F150 is available on the Suburban Purchasing Cooperative (SPC) Contract #187, an approved cooperative contract, through Roesch Ford Commercial Truck Center, for $31,040 each as specified and for a total of $155,200 for all five units.
FISCAL IMPACT:
CIP #: VEH002
The Ford vehicles are expensed to the vehicles and equipment account listed below. A total of $155,000 has been budgeted for replacement of Units 012, 014, 033, 035, and 096 in 2019. The requested award of $155,200 is slightly over the budgeted amount of $155,000 for this expense. The planned 2019 replacement for Unit 049 came in $10,273 under the budgeted amount and covers the $200 overage for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
40251300-551505 |
Electric Fund |
$290,000 |