CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Option Year One to Contract 18-078, Heavy Duty Truck Body Repair and Painting, to Rush Truck Center of IL for an amount not to exceed $105,000
body
DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works-Fleet Services uses an outside vendor to provide auto body repair and painting services for heavy duty trucks, which cannot be done in-house.
On April 3, 2018, the City Council awarded Contract 18-078 to Rush Truck Center of IL for a one year term with four one-year options available. Work performed under this contract includes metalwork, framework and mechanical repairs resulting from accidents, mishaps and corrosion repairs. This work requires a facility capable of handling large, heavy duty vehicles. A larger than normal garage door and interior space for working on the vehicles is required.
DISCUSSION:
Rush Truck Center of IL has performed well during the initial term, and has agreed to renew the contract for an additional year with no increase in costs. In 2018, five major body repairs were completed for a total spend of $39,202.57.
Staff recommends the extension to Contract 18-078 for the first option year. The term of the extension is April 1, 2019 through March 31, 2020, with three additional one-year options available.
FISCAL IMPACT:
CIP #: N/A
Heavy duty truck body repair and painting is expensed to the equipment maintenance account below. A total of $500,000 has been budgeted for vehicle repairs in 2019. The requested award of $105,000 is within the budgeted amount for this expense.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-531303 |
General Fund |
$500,000 |