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File #: 19-015    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 1/2/2019 In control: City Council
On agenda: 1/15/2019 Final action:
Title: Waive the applicable provisions of the Naperville Procurement Code and award Procurement 19-031, Municipal Center Security Services, to Securatex for an amount not to exceed $37,787 and a one-year term (Requires six positive votes)
Attachments: 1. Prior Awards
Related files: 18-656, 18-573
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Waive the applicable provisions of the Naperville Procurement Code and award Procurement 19-031, Municipal Center Security Services, to Securatex for an amount not to exceed $37,787 and a one-year term (Requires six positive votes)
body

DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Department of Public Works (DPW) is responsible for providing unarmed security guard services for the Municipal Center. The security service at the Municipal Center has historically been provided Monday through Friday from 4:30 p.m. until 12:30 a.m. and on Saturdays from 7:00 a.m. to 6:00 p.m. Security service is also provided as needed for special events at the Municipal Center. The security service is for 52 weeks per year with the cost determined by hourly rates.

In December 2013, Contract 14-115, Municipal Center Security Service, was awarded for a two-year term with three, one-year extensions. In November 2017, the City Manager approved the award of the final extension year for a 6-month period instead of a year because it was anticipated that the planned Municipal Center Security Improvement Project (SIP) would eliminate the need for a security service as of July 2018.

The Municipal Center SIP includes the installation of badge access hardware on each set of glass doors on the first and second floors. The pilot of a video door station with Mag Locks on the glass door entrance to the Human Resources Department was conducted in the Spring of 2018. Following the completion of the pilot, the schedule was revised so that the SIP would be completed in two phases and in July 2018, the City Council approved Change Order #1 to Contract 14-115 to add an additional six months of unarmed security service to the final option year.

Phase I was completed in 2018 and included securing the glass doors leading to the City Manger's, Mayor's, and TED second flo...

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