CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 18-229, Cisco SmartNet, to Continental Resources for an amount not to exceed $111,996.75
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DEPARTMENT: Electric Utility
SUBMITTED BY: Mark Curran, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
SmartNET coverage applies to all Cisco devices deployed as a part of the Electric Utility’s Utility Billing, AMI and SCADA initiatives. Coverage procured includes hardware and software support for firewalls, intrusion prevention/detection systems (IDS/IPS) as well as switching devices. This bid covers a 12-month extension to the SmartNET coverage for all Electric Utility devices and software updates.
DISCUSSION:
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Advertisement Date: |
09/17/2018 |
Notices Sent: |
203 |
|
Opening Date: |
10/02/2018 |
Planholders: |
11 |
|
|
|
Proposals Received: |
3 |
Bids were received from the following vendors:
|
Vendor |
Proposed Fee |
|
Engineer’s Estimate |
$115,000.00 |
|
Continental Resources |
$111,996.75 |
|
AKA Comp Solutions, Inc |
NON-RESPONSIVE |
|
SHI International Corp. |
NON-RESPONSIVE |
Three bids were originally received; however, two bidders did not include costs for all items on the bid worksheet. The bid worksheet was re-validated with the manufacturer (Cisco) and communicated again to all three original bidders. Only one vendor affirmed all line items were included in their original bid; the remaining two bidders were determined to be non-responsive.
The term of this contract is one year from the date of award.
FISCAL IMPACT:
CIP #: N/A
The cost of the project is budgeted in the Software and Hardware Maintenance account listed below. The total budgeted for this account is $839,844. The requested award of $111,996.75 is within budget.
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Account Number |
Fund Description |
Total Budget Amount |
|
40331300 531312 |
Electric Utility |
$839,844 |