CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Sole Source Procurement 18-221, Government Accounting and Payroll Services, to Lauterbach & Amen, LLP for an amount not to exceed $150,000 and for a one-year term
body
DEPARTMENT: Finance Department
SUBMITTED BY: Rachel Mayer, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In 2015, the Finance Department conducted a reorganization to better align the department's resources with future financial needs. As part of the reorganization, accounting-focused positions were reallocated to perform financial and budgetary analysis and outsourced to a private accounting firm.
For the past three years, the City contracted with Lauterbach & Amen, LLP (Lauterbach) to provide a full-time accountant and management oversight for year-end audit preparations and preparations of the Comprehensive Annual Financial Report (CAFR). The current contract expires December 31, 2018.
DISCUSSION:
The arrangement to outsource accounting services worked well. However, as the Finance Department continues to evaluate needs, a decision was made to perform the day-to-day staff accountant functions with in-house staff and outsource accounting oversight and payroll administration functions. The vendor will be responsible for the following activities:
* Accounting Oversight - assist with year-end financial reporting, conduct prep-work for the annual audit and assist with generation of the year-end audited financial statements and CAFR. The services will supplement the internal staff accountant position.
* Payroll Administrator - perform daily payroll functions, respond to payroll questions from City staff and act as the main point of contact for the City's advanced scheduling/timekeeping software (Novatime), payroll software (transitioning from SunGard Naviline to Tyler Munis) and the payroll check and W-2 administrator (ATS).
The vendor will also assist the Finance Department with the transition from SunGard Naviline to...
Click here for full text