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File #: 18-1032    Version: 1
Type: Change Order Status: Passed
File created: 11/28/2018 In control: City Council
On agenda: 12/4/2018 Final action: 12/4/2018
Title: Approve the award of Change Order #1 to Contract 15-036, Residential Curbside Recycling Services, to Groot Industries, Inc. for an amount not to exceed $146,400 and a total award of $1,396,392
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 15-036, Residential Curbside Recycling Services, to Groot Industries, Inc. for an amount not to exceed $146,400 and a total award of $1,396,392
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DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
On July 16, 2013, City Council approved the recommendation to implement a mandatory recycling cart program and extend the recycling services contract with Republic Services (now Groot Industries) for five years. This contract expires on April 30, 2019.

The Department of Public Works (DPW) manages the City's annual bulk curbside leaf collection program. The bulk curbside collection program is structured so that residents are provided three curbside leaf collection opportunities during the six-week program to dispose of their leaves. The program begins mid-October and continues through the end of November. DPW annually collects between 40,000 and 50,000 cubic yards of leaves through the curbside program.

DISCUSSION:
The 2018 curbside leaf collection program began on October 15. Since the beginning of the program, temperatures have been unseasonably cold, and there have been five winter events with accumulating snow. Due to the cold temperatures, leaves fell early and approximately 43,000 cubic yards had been collected prior to Thanksgiving. Leaf volumes for the third and final round of leaf collection were very high. However due to winter weather, the collection was not finished with approximately half of the city left to complete. In anticipation of the snowstorm on Sunday, November 25, much of the equipment used during leaf collection was converted to be used for winter operations. Throughout the winter, the safety of the City's roadways is DPW's highest priority. As such, the decision was made to end the curbside program prior to its completion.

Many residents were frustrated and ...

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