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File #: 18-984    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 11/8/2018 In control: City Council
On agenda: 12/4/2018 Final action: 12/4/2018
Title: Approve the award of Cooperative Procurement 18-277, Fire Department Ambulance Replacement, to Foster Coach Sales for an amount not to exceed $265,392.00

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Cooperative Procurement 18-277, Fire Department Ambulance Replacement, to Foster Coach Sales for an amount not to exceed $265,392.00

body

 

DEPARTMENT:                     Department of Public Works

 

SUBMITTED BY:                     Richard Dublinski, Director                                          

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

Unit 338 was reviewed and approved by the Fleet Economic Committee and Fleet Services Manager for replacement in the CY2018 budget. Vehicles are evaluated for replacement based on four criteria: age, usage, condition and repair costs. A vehicle must receive a score of 28.0 or greater to be recommend for replacement. The vehicle exceeds the minimum score as shown in the table below.

 

Unit#

Year

Amortized Life Cycle

Replacement Age

Minimum Criteria

Scored Criteria

Hour Guidelines

Usage Hours

Repair Costs

338

2004

9

14.1 years

28

36.56

6,000

7,851

$76,538.22

 

 

 

 

 

 

 

 

 

 

Ambulance unit 338 is used by the Fire Department to respond to medical emergencies in the City. The service life for all ambulances was increased from eight to nine years in the fleet replacement model; five years as a front-line unit and four years as a reserve unit. This unit qualified for replacement in CY17 but was delayed because it was acting as a reliable reserve unit, and Fleet Services was confident that it would last through 2018. 

 

DISCUSSION:

The governing board of the Suburban Purchasing Cooperative approved the award of SPC Contract # 174 to Foster Coach Sales for Horton Emergency Vehicles. Using the City’s specifications, Foster Coach Sales has quoted the Horton Ambulance in the amount of $265,392.00; a cost breakdown is provided below:

 

Original Price

Less Cooperative Discount

Less  Trade-In

Net Price

$269,992.00

$4,600.00

$0

$265,392.00

 

The replacement vehicle will be delivered approximately 290 days after receipt of order.  The existing Unit 388 will be sold at Auction.

 

 

 

 

FISCAL IMPACT:

CIP #: N/A

 

The Fire Department Ambulance Replacement is expensed to the vehicles and equipment account below.  A total of $265,000 has been budgeted for the replacement of Unit 338 in 2018.  The slight overage will be accommodated by savings in other line items.

 

Account Number

Fund Description

Total Budget Amount

22252200-551505

Capital Projects Fund

$1,682,000