CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 18-116, Mill Street and Commons Road Traffic Signal, to Meade, Inc. for an additional 6 months
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
In July 2018, City Council approved the award of Contract 18-116 to Meade, Inc. to install a traffic signal located at the intersection of Mill Street and Commons Road. The original contract completion date was October 31, 2018.
DISCUSSION:
The mast arms and signal poles installed at signalized intersections are custom ordered and sized based upon the geometrics of the specific location. The lead time between ordering and delivery of these items has historically ranged from 12 to 16 weeks. Recently, lead times for signal poles has significantly increased to between 18 and 26 weeks. This increase has been attributed to a number of market factors including the loss of one of the three regional suppliers of signal poles, high demand, and material tariffs.
The contractor, Meade, has completed the installation of the underground conduits and foundations needed for the signal installation. Per the attached letter, Meade expects the signal mast arms to be delivered in late January 2019 and signal activation by February 28, 2019. All work, including landscape restoration, would be complete by May 1, 2019.
A similar time extension request for the 95th Street and Knoch Knolls traffic signal has been submitted to City Council. As increased delivery times for signal equipment is occurring across the industry, staff finds Meade's request for a time extension reasonable. No change to the original value of the contract is proposed.
FISCAL IMPACT:
CIP #: TC166 - Mill Street and Commons Road
There is no fiscal impact to this change order.
Account Number
Fund Description
Total Budget Amount
30282200-551502
Capital Projects
$5,...
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