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File #: 18-859    Version:
Type: Award of bid, rfp, etc. Status: Passed
File created: 10/2/2018 In control: City Council
On agenda: 10/16/2018 Final action: 10/16/2018
Title: Approve the award of Cooperative Procurement 18-251, Panasonic Ruggedized Hardware, to CDS Office Technologies for an amount not to exceed $231,174
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the award of Cooperative Procurement 18-251, Panasonic Ruggedized Hardware, to CDS Office Technologies for an amount not to exceed $231,174
body

DEPARTMENT: Information Technology

SUBMITTED BY: Jeff Anderson, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Information Technology Department (IT) maintains the technology hardware environment for City staff across all departments. This environment includes ruggedized laptops and tablets for field work. IT staff works with each city department to address their computing requirements.

DISCUSSION:
Replacement Technology Hardware
Devices that reached the end of their warranty were reviewed for job requirements, with an emphasis placed on the functionality of the ERP software, Cityworks Service Requests, Asset Management and ArcGIS mapping software. The functionality requirements for the devices in Public Safety also include dispatch communications, electronic citation issuance and other law enforcement activities.

For this replacement cycle, a two month Toughbook evaluation/trial was implemented by IT for the Police Department. Two top vendors of ruggedized technology hardware were invited to participate in the evaluation: Panasonic and GETAC. Panasonic submitted the CF-33 2-in-1 Toughbook and GETAC submitted the V110 convertible and the K120 2-in-1 Toughbook for the trial. Appropriate software was installed on all trial devices and available in the Roll Call room for all officers to test for the first two weeks. After two weeks, the devices were mounted in four squad cars for officers to use in the field. IT also hosted a total of 16 sessions in which the vendors presented their devices and their capabilities to the officers on all shifts. Finally, officers completed a formal survey voting for the device that best fit their needs. The selected device is the Panasonic CF-33 2-in-1 Toughbook.

The required replacements for the Electric Utili...

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