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File #: 18-850    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 9/25/2018 In control: City Council
On agenda: 10/16/2018 Final action: 10/16/2018
Title: Approve the Award of Cooperative Procurement 18-250, Hewlett Packard Hardware, to Hewlett Packard, Inc. for an amount not to exceed $260,136
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the Award of Cooperative Procurement 18-250, Hewlett Packard Hardware, to Hewlett Packard, Inc. for an amount not to exceed $260,136
body

DEPARTMENT: Information Technology

SUBMITTED BY: Jeff Anderson, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Information Technology Department (IT) maintains the technology hardware environment for City staff across all departments. This environment includes desktops, workstations, laptops and monitors. IT staff works with each city department to address their computing requirements, including replacing current technology hardware and purchasing new technology hardware.

DISCUSSION:
Replacement Technology Hardware
Devices that reached the end of their warranty were reviewed for job requirements, with an emphasis placed on the functionality of the ERP software and mobility. The required replacements include the following items:

* One hundred twenty (120) devices were identified as being at the end of maintenance and continue to require a desktop environment to fulfill current computing needs. The recommended models are the Hewlett Packard EliteDesk 800 G4 SFF and HP EliteDesk 800 G4 Mini PC.
* Seventeen (17) engineering desktop devices were identified as being at end of maintenance and require a system to accommodate the computing needs of the current AutoCAD software. The recommended model is the Hewlett Packard Z4 Workstation.
* Forty-two (42) devices were identified as being at the end of maintenance and require computing mobility. The recommended models include the Hewlett Packard EliteBook 840 G5, Hewlett Packard EliteBook 1030 G3 and the Hewlett Packard NVIDIA (Engineering) ZBook.
* Forty-three (43) monitors were identified as being undersized for current video requirements. The recommended replacement monitor for these systems is the Hewlett Packard EliteDisplay Energy Star qualified E243 Monitor.

New Technology Hardware
The IT staff also...

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