File #: 18-710    Version: 1
Type: BID, RFP, RFQ, COOP, SOLE SOURCE, OPTION YEAR Status: Passed
File created: 8/28/2018 In control: City Council
On agenda: 9/18/2018 Final action: 9/18/2018
Title: Approve the award of Bid 18-185, 2018 Molded Rubber and Cold Shrink Products, to G & M Sales, Universal Utility Supply, Anixter Power Solutions, WESCO, and RESCO for an amount not to exceed $136,408.33 and for a one year term

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
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Approve the award of Bid 18-185, 2018 Molded Rubber and Cold Shrink Products, to G & M Sales, Universal Utility Supply, Anixter Power Solutions, WESCO, and RESCO for an amount not to exceed $136,408.33 and for a one year term

 

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DEPARTMENT:                     Electric Utility

 

SUBMITTED BY:                     Mark Curran, Director 

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

The Electric Utility purchases various molded rubber and cold shrink products which are inventoried at the Electric Service Center.  These products consist of elbows, terminators and miscellaneous items, which are used on the distribution system.  The products are used to terminate or join cable ensuring the availability of a power source to the customers of the electric utility. 

 

DISCUSSION:

 

Advertisement Date:

07/20/2018

Notices Sent:

95

Opening Date:

08/10/2018

Planholders:

11

 

 

Bids Received:

  6

 

The following companies submitted bids: G&M Sales, Inc., Universal Utility Supply, Anixter Power Solutions, Power Line Supply, WESCO and RESCO. Per the solicitation, the award will be made to the lowest bidder on each item.

 

AWARD TABULATION

Vendors

 Items

Total Award

RESCO, Madison, WI

9

$   8,662.50

WESCO, Woodridge, IL

1, 2, 4, 5, 7, and 17

$ 10,233.50

Anixter Power Solutions, Mattoon, IL

6, 23

$ 13,031.00

Universal Utility Supply, West Chicago, IL

3,15,18, 20 - 22, 24, 29, and 30

$ 41,671.00

G&M Sales Inc., West Chester, PA

8, 10 - 14, 16, 19, and 25-28

$ 62,810.33

Grand Total 

$ 136,408.33

 

The above-mentioned vendors represent the award of item(s) to the lowest responsive bidder for each approved item.  The term of this contract is one year from the date of award. 

FISCAL IMPACT:

CIP #: N/A

 

The cost for molded rubber and shrink products is budgeted in the operating supplies account listed below.  The total budget for operating supplies is $1,502,300.  The requested award of $136,408.33 is within budget.

 

Account Number

Fund Description

Total Budget Amount

40101300-541407

Electric Utility Fund

$1,502,300