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File #: 18-573    Version: 1
Type: Award of bid, rfp, etc. Status: Agenda Ready
File created: 7/5/2018 In control: City Council
On agenda: 7/17/2018 Final action:
Title: Approve the award of Change Order #1 to Option Year Three of Contract 14-115, Security Service for Municipal Center, to Securatex Ltd for an amount not to exceed $22,213 and a total award of $60,000 and for an additional 6 months
Attachments: 1. Prior Awards
Related files: 19-015

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the award of Change Order #1 to Option Year Three of Contract 14-115, Security Service for Municipal Center, to Securatex Ltd for an amount not to exceed $22,213 and a total award of $60,000 and for an additional 6 months  

body

 

DEPARTMENT:                     Department of Public Works

 

SUBMITTED BY:                     Richard Dublinski, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

The Department of Public Works (DPW) is responsible for providing unarmed security guard services for the Municipal Center. The security service at the Municipal Center is provided Monday through Friday from 4:30 p.m. until 12:30 a.m. and on Saturdays from 7:00 a.m. to 6:00 p.m. Security service is also provided as needed for special events at the Municipal Center. The security service is for 52 weeks per year with the cost determined by hourly rates.

 

Contract 14-115 was originally awarded by the City Manager on December 2, 2013 for a two-year term (January 1, 2014 through December 31, 2015) with three, one-year extensions.  The first and second option years were awarded by the City Manager on February 2, 2016 and December 18, 2016, respectively.  Due to security improvements planned for the Municipal Center in 2018, the third and final option year was approved by the City Manager for a period of six-months (January 1, 2018 through June 30, 2018) on November 30, 2017.  

 

DISCUSSION:

The security improvements at the Municipal Center are being phased in over the next two years.  As a result, the contracted security service is still needed for the remainder of 2018. Securatex Ltd has agreed to extend the term of the third option year six months through December 31, 2018 at the same rate.  The cost to extend the service an additional 6 months is projected to be $20,573.

 

In addition to the time extension and associated costs, DPW is also requesting an additional $1,640 to fund extra security service hours during the first six months of 2018.  The additional hours were required for on-site voting and after hours events hosted at the Municipal Center.

 

The total award of the change order is $22,213.

 

 

 

 

FISCAL IMPACT:

CIP #: N/A

 

Security service for the Municipal Center is expensed to the operational services account listed below.  A total of $25,000 is budgeted for this service in 2018. Due to the phasing of the security improvements at the Municipal Center, the additional funding needed to continue this service through 2018 will be taken from savings from the Architectural and  Engineering (A&E) Project Consultants that has not been used by DPW this year as anticipated.

 

Account Number

Fund Type

Total Budget Amount

31341100-531308

General Fund

$107,400