CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of of Bid 18-003, 2018 Crackfilling Program, to Denler Inc. for an amount not to exceed $399,110, plus a 5% contingency
body
DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The Transportation, Engineering and Development Business Group issued Bid 18-003 seeking vendors to perform fiberized crackfilling on various City streets. Crackfilling consists of cleaning and sealing of any cracks, voids or joints 2” in width or less with asphalt cement reinforced by polypropylene fibers. It is a cost effective preventative maintenance technique and performed routinely can keep water and debris from getting into pavement.
|
DISCUSSION |
|
Advertisement Date: |
3/01/18 |
Notices Sent: |
106 |
|
Opening Date: |
3/16/18 |
Planholders: |
6 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
|
Company Name |
Proposed Fee |
|
Denler Inc. |
$399,110.00 |
|
SKC Construction Inc. |
$401,260.00 |
|
Engineer’s Estimate |
$450,250.00 |
The engineer’s estimate is based on prices from the 2017 Crackfilling Program, which received bids in March 2017. The cost difference is likely attributed to the fact that larger agencies such as the Illinois Department of Transportation have smaller capital programs this year, which results in more competitive pricing for the City.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282400 - 551502 |
Road and Bridge Fund |
$2,239,885 |
|
30282200 - 551502 |
Capital Projects Fund |
$5,468,115 |
|
30282500 - 551502 |
Motor Fuel Tax Fund |
$3,820,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
This award of $399,110 for Crackfilling is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
|
Project Name |
Bid No. |
Award Amount |
Status |
|
Resurfacing - MFT |
18-001 |
$3,048,323.50 |
Recommend for award - 4/3/2018 |
|
Resurfacing - City |
18-002 |
$3,025,538.50 |
Recommend for award - 4/3/2018 |
|
Crackfilling |
18-003 |
$399,110.00 |
Recommend for award - 4/3/2018 |
|
Patching |
18-004 |
$397,400.00 |
Recommend for award - 4/3/2018 |
|
Microsurfacing |
18-005 |
$1,578,455.00 |
Recommend for award - 4/3/2018 |
|
Sidewalk R&R |
18-006 |
$266,423.50 |
Recommend for award - 4/3/2018 |
|
Total |
|
$8,715,250.50 |
|