CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of of Bid 18-001, 2018 Street Resurfacing Program-MFT, to D Construction for an amount of $3,048,323.50, plus a 3% contingency (Item 2 of 2)
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William Novack, Director
BOARD/COMMISSION REVIEW:
NA
BACKGROUND:
The other related item on the City Council agenda is:
• 18-240 Adopt a resolution to allow the expenditure of state motor fuel tax
The Transportation, Engineering and Development Business Group issued Bid 18-001 seeking contractors to resurface approximately 60,830 feet (11.52 miles) of various local roadways. This is an annual program to rehabilitate existing streets by resurfacing the existing pavement.
The following approvals are being requested: award of Procurement 18-001, 2018 Street Resurfacing Program-MFT and adopt an IDOT Resolution to allow expenditure of State Motor Fuel Tax dollars to fund 2018 Street Resurfacing Program - MFT.
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DISCUSSION |
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Advertisement Date: |
02/28/18 |
Notices Sent: |
124 |
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Opening Date: |
03/16/18 |
Planholders: |
10 |
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Proposals Received: |
3 |
Bids were received from the following vendors:
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Company Name |
Proposed Fee |
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D Construction |
$3,048,323.50 |
|
K-five Construction |
$3,157,895.00 |
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R.W. Dunteman |
$3,388,722.05 |
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Engineer’s Estimate |
$3,855,550.00 |
The engineer’s estimate is based on unit prices obtained from the 2017 Street Resurfacing Program - MFT and 2017 Street Resurfacing Program - City, which were bid during February and March 2017. The low bid came in below the engineer’s estimate largely because the unit price of asphalt material was below expected value.
FISCAL IMPACT:
CIP#: MP009 - Street Maintenance Improvement Program (MIP)
The MIP is expensed to the following accounts listed below. A total of $10.5 million has been budgeted for the MIP in 2018. The requested amount is within budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
30282400 - 551502 |
Road and Bridge Fund |
$2,239,885 |
|
30282200 - 551502 |
Capital Projects Fund |
$5,468,115 |
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30282500 - 551502 |
Motor Fuel Tax Fund |
$3,820,000 |
*Per Council directive, contingency on construction projects is set at 3% on projects over $500,000 and 5% on projects under $500,000.
This award of $3,048,323.50 for MFT street resurfacing is one component of the overall award for MP009. The chart below breaks out the different award components and award timeframes for the MIP.
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Project Name |
Bid No. |
Award Amount |
Status |
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Resurfacing - MFT |
18-001 |
$3,048,323.50 |
Recommend for award - 4/3/2018 |
|
Resurfacing - City |
18-002 |
$3,025,538.50 |
Recommend for award - 4/3/2018 |
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Crackfilling |
18-003 |
$399,110.00 |
Recommend for award - 4/3/2018 |
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Patching |
18-004 |
$397,400.00 |
Recommend for award - 4/3/2018 |
|
Microsurfacing |
18-005 |
$1,578,455.00 |
Recommend for award - 4/3/2018 |
|
Sidewalk R&R |
18-006 |
$266,423.50 |
Recommend for award - 4/3/2018 |
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Total |
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$8,715,250.50 |
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