CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Pass the ordinance establishing temporary traffic control plans and issue a special event permit, including an amplifier permit, for the 2018 Naperville Women’s Half Marathon and 5K Run on Sunday, April 22, 2018.
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DEPARTMENT: City Clerk’s Office
SUBMITTED BY: Dawn Portner, Special Events Coordinator
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
Premier Event Management, LLC, host of the Naperville Women’s Triathlon (formally the Esprit de She Triathlon) and the Naperville Sprint Triathlon, will bring the third annual Women’s Half Marathon and 5K to Naperville on Sunday, April 22, 2018. The organizer is estimating 4,000 participants.
DISCUSSION:
City staff has received a significant amount of feedback from residents and businesses regarding race and parade routes and consistently work to reduce traffic congestion and minimize inconvenience to residents, businesses, and churches. The Downtown Naperville Alliance (DNA) has been a regular participant in meetings when events in, or near, the downtown are discussed and approves of both the half marathon and 5K route.
The route and traffic control plan for the 2018 Naperville Women’s Half Marathon and 5K Run are depicted on the attached maps. The course closures are staggered and will be expertly managed by the Naperville Police Department and the Department of Public Works. The roads will reopen as runners clear each course section and deemed appropriate by public safety personnel.
The event will begin at 7:00 a.m. The last runner is expected to cross the finish line by 11:30 a.m. Select portions of the race route will be No Parking/Tow Zones and posted accordingly.
Course Flow
The course will run east of the downtown area and Washington Street will remain open to two-way traffic with only the northbound curb lane closed for runners. Detour routes and access plans are also in place to maintain vehicular access in the Washington Street area during the race.
Multi-Jurisdiction Status
The majority of the course is located within Naperville’s jurisdiction, although a small portion is located in DuPage County. The event organizers will obtain proper permits to operate within DuPage County. City staff and the event organizers are also communicating with intergovernmental partners that may be affected on race day.
Community Notification
City staff will be providing the event organizers a mailing list of all residents and businesses directly on, and in the immediate vicinity of, the race route. Event organizers will send the notifications approximately two weeks prior to the race and all traffic control plans and detour routes will be available on the City and event websites. Electronic message boards will also be strategically placed along the route the week prior to the event to notify residents and motorists of road closures and temporary traffic disruptions.
Churches
All churches that may potentially be affected by the event have been identified. Detour routes and traffic control plans will be developed for the churches and the event organizer will personally take them to each church so advance notification can be provided to parishioners. Police assistance will also be available to assist with church access.
Amplification
Event organizers are requesting amplification beginning at 6:15 a.m. for announcements.
FISCAL IMPACT:
The race organizer will be billed for all City services required to support the event.