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File #: 18-125    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 2/5/2018 In control: City Council
On agenda: 2/20/2018 Final action: 2/20/2018
Title: Approve the Award of Option Year One to Contract 17-045, Landscaping Restoration, to Alaniz Landscape Group for an amount not to exceed $273,500, plus a 5% contingency.
Attachments: 1. Original Award
Related files: 21-0267, 19-166

CITY COUNCIL AGENDA ITEM

 

ACTION REQUESTED:
title

Approve the Award of Option Year One to Contract 17-045, Landscaping Restoration, to Alaniz Landscape Group for an amount not to exceed $273,500, plus a 5% contingency.

body

 

DEPARTMENT:                     Department of Public Works

 

SUBMITTED BY:                     Dick Dublinski, Director

 

BOARD/COMMISSION REVIEW:
N/A

 

BACKGROUND:

In April 2017, the landscaping restoration program was awarded to Alaniz Landscape Group.  The landscaping restoration program restores landscaping at private residential properties, commercial properties and public rights-of-ways damaged as a result of Public Utilities (Electric and Water) and Public Works maintenance projects. Work is ongoing during construction season and includes, but not limited to, turf restoration, hardscape restoration, landscape planting, sprinkler repair and other landscape related repairs.

 

Under the initial award, Alaniz Landscape Group executed an Offer to Contract for a one-year period ending on April 30, 2018, not to exceed $273,500. 

 

DISCUSSION:

The Alaniz Landscape Group provided excellent service during the first term of the contract and has agreed to renew the contract for an additional year with no price increases. Staff recommends the extension of Contract 17-045 for the first option year. The term of this contract is May 1, 2018 through April 30, 2019, with an option for two additional one-year extensions remaining.

 

FISCAL IMPACT:

CIP: N/A

 

Landscape restorations are expensed to the operational services accounts listed below. A total of $311,000 is budgeted for various landscaping needs in 2018. The requested award is within budget.

 

Account Number

Fund Description

Total Budget Amount

41251540-531308

Water Fund

$200,000

41251500-531308

Water Fund

$15,000

40251300-531308

Electric Fund

$53,000

31101100-531308

General Fund

$487,995

31251100-531308

General Fund

$1,388,045