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File #: 18-113    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 1/31/2018 In control: City Council
On agenda: 2/20/2018 Final action: 2/20/2018
Title: Approve the Award of Option Year One to Contract 17-044, Brush Collection Program to Steve Piper and Sons for an amount not to exceed $81,080 and to Trees "R" Us, Inc. for an amount not to exceed $94,250, for a total award of $175,330.
Attachments: 1. Brush Collection Maps, 2. Original Award
Related files: 19-081
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the Award of Option Year One to Contract 17-044, Brush Collection Program to Steve Piper and Sons for an amount not to exceed $81,080 and to Trees "R" Us, Inc. for an amount not to exceed $94,250, for a total award of $175,330.
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DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
Each May, the Department of Public Works (DPW) collects branches placed along the curbsides in bulk as part of the City's annual Brush Collection Program. In years past, DPW's employees administered the program and performed brush pick-up with assistance from one contractor for the entire City. As part of the CY2017 budget process, City Council approved contracting the curbside brush program in its entirety. This allows DPW employees to refocus on other necessary service areas such as tree trimming and sign maintenance, which are of great importance to residents.

City Council approved the original award to both companies on March 21, 2017. Brush collection is performed by work crews of two to three workers using a chipping device towed behind a truck with an enclosed chip box or grapple equipment capable of loading brush. The work performed under this contract includes all necessary equipment and all personnel required to perform brush collection.

Requirements of the program will remain consistent with past years. Beginning in 2017, the program was extended from four to five weeks. Under the new schedule, each garbage collection day is assigned a separate week for brush collection. DPW is working closely with Communications to communicate the schedule with residents and an interactive map will be updated daily during the program. The schedule for 2018 is as follows:

Homes with garbage collection on this day
Must place brush on
the parkway by
For collection one time during the week of
Monday
May 13
May 14-18
Tuesday
May 20
May 21-25
Wednesday
May 2...

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