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File #: 18-047    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 1/15/2018 In control: City Council
On agenda: 2/20/2018 Final action: 2/20/2018
Title: Approve the Award of Cooperative Procurement 18-014, Municipal Center Roof Replacement, to Garland for an amount not to exceed $285,954, plus a 5% contingency.
Attachments: 1. Project Page - MB176, 2. 17-035 CMO Recommendation
Related files: 20-051, 18-1096
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the Award of Cooperative Procurement 18-014, Municipal Center Roof Replacement, to Garland for an amount not to exceed $285,954, plus a 5% contingency.

body
DEPARTMENT: Department of Public Works

SUBMITTED BY: Richard Dublinski, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
On January 27, 2017, the City Manager awarded Contract 17-035 to Tremco Weatherproofing Technology Inc. (Tremco) to conduct roof inspections at 57 municipal facilities for the Department of Public Works - Public Buildings Operations (DPW-PBO). Tremco completed the assessment and provided DPW with a report that enabled staff to develop an aggressive maintenance plan to extend the life of the roofs in acceptable conditions and replace roofs nearing critical condition.

DISCUSSION:
The assessment confirmed that the three sections of the Municipal Center Roof, (totaling 32,000 sq. ft.) need replacement. The roof was originally constructed in 1991 with a life expectancy of 20-25 years. As part of MB176, Municipal Facilities Roof Replacement, DPW-PBO proposes to replace the three sections over 2018 - 2019, with work to begin with the eastern most section in advance of the proposed installation of the solar panels on the roof. This project also includes removal and replacement of the existing membrane, insulation, and flashing.

The roof replacement services are available on the US Communities Government Cooperative, through The Garland Company, Contract #14-5903.

FISCAL IMPACT:
CIP #: MB176 - Municipal Facilities Roof Replacement

The Municipal Center Roof Replacement is expensed to the building improvements account below. This work is related to MB176, Municipal Facilities Roof Replacement, for which $300,000 has been budgeted in 2018. The requested award of $285,954 plus a 5% contingency is within the budgeted amount for this expense

Account Number
Fund Description
Total Budget Amount
31342300-551500
G.O. Bond Fund
$660,0...

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