CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Receive Efficiencies and Leaner Government report and provide feedback on plan.
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DEPARTMENT: City Manager's Office
SUBMITTED BY: Douglas A. Krieger, City Manager
BOARD/COMMISSION REVIEW:
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BACKGROUND:
At the December 5, 2017 City Council meeting, the motion related to the passage of the City's 2018 Annual Operating Budget also directed staff to "continue the project of looking for efficiencies and leaner government" and report back to Council at the January 16, 2018 City Council meeting.
DISCUSSION:
The purpose of this document is to detail the proposed approach towards the identification of these efficiencies and implementation. Although identifying and implementing efficiencies is an expectation of all departments, three specific discrete projects have been identified to supplement current efforts.
1.) Review of governance and operational relationships with Naper Settlement and the Naperville Public Library
This topic was initially raised by Councilman Coyne during the 2018 budget workshops last year. In December, a staff task force was established to accomplish this task. The primary focus of the group will be to identify cost saving opportunities, focusing on internal service functions that are currently shared between the City and/or the Library or Settlement. Since we are planning an upcoming joint workshop in March with City Council, Naper Settlement staff and the Heritage Society Board, we are proposing evaluating opportunities the Settlement first, and then moving onto the Library. The task force is currently identifying and documenting existing processes and defining roles and responsibilities to prepare for joint staff discussions.
2.) Continuation of Departmental Reviews/Restructures
Three departments (Legal, Water and City Clerk) underwent significant internal evaluations during 2017. All three of these evaluations resulted in restructurings which will improve departmental operations...
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