CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Award of Cooperative Procurement 17-242, Microsoft Enterprise Agreement Renewal, to CDW-G for an amount not to exceed $1,438,964.76 and for a three-year contract term.
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DEPARTMENT: Information Technology
SUBMITTED BY: Jeff Anderson, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City of Naperville has used an Enterprise Agreement (EA) to license and manage Microsoft software since 2005. The EA is offered through Microsoft and administered by vendors to sell Microsoft products as Microsoft does not sell directly to the public. The State of Illinois holds a Microsoft Large Account Reseller Statewide Master Contract which provides pricing levels on all Microsoft products.
The State Contract is awarded to CDW-Government, a Microsoft Licensing Solutions Partner. Through the State Contract, the City is provided Level D pricing which is comparable to the pricing provided to commercial customers who license 15,000 users or more. The City's current EA was renewed for a three-year term beginning in December 2014 and expires December 31, 2017. Under the EA expiring on December 31, 2017, the City consolidated all Microsoft EA purchases citywide under one contract.
An EA streamlines license management within the City, simplifies purchasing and provides for predictable payments throughout the agreement. Under an EA, the costs for both maintenance and new purchases are spread out over the three years of the contract term. Prices are also locked for the term of the contract. Updates to software are included in the EA at no additional cost through the Microsoft Software Assurance program, which provides for technical support, training and planning services.
DISCUSSION:
The new EA contract will commence on January 1, 2018 and will end on December 31, 2020. This agreement includes the licensing from the previous EA and adds Power BI, Azure Cloud Server and Storage, and Office365 E5 licenses...
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