CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the Award of Bid 17-199, Biosolids Removal Services, to Stewart Spreading for an amount not to exceed $399,000.
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DEPARTMENT: Water Utilities
SUBMITTED BY: Jim Holzapfel, Water Utilities Director
BOARD/COMMISSION REVIEW:
N/A
Background:
The Water Utilities issued Bid 17-199 seeking a qualified licensed biosolids (sludge) hauling contractor to remove, transport and land apply residual solids generated by the wastewater treatment process. The biosolids will be hauled from the Springbrook Water Reclamation Center (SWRC) to agricultural farmland and/or sod farms and applied in accordance with United States Environmental Protection Agency (40 Code of Federal Regulations Part 503) and other federal, state and local regulations.
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DISCUSSION: |
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Advertisement Date: |
09/18/17 |
Notices Sent: |
97 |
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Opening Date: |
10/03/17 |
Planholders: |
5 |
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Proposals Received: |
3 |
The following bids were received:
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Company Name |
Bid Amount |
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Stewart Spreading |
$399,000 |
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Engineer’s Estimate |
$399,000 |
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Synagro Central, LLC |
$550,000 |
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Walter and Son Waste Hauling, LLC |
$600,000 |
The Engineer’s Estimate is based on current contract pricing. Stewart Spreading, the incumbent vendor, bid the same unit cost as the current contract (16-175). The contract is effective January 1, 2018 through December 31, 2019, with a one-year option renewal.
FISCAL IMPACT:
CIP: N/A
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Biosolids removal is expensed to the technical service account listed below. The recommended two-year agreement will split costs evenly between 2018 and 2019. A total of $199,500 is budgeted for removal and agricultural application of dewatered biosolids in the proposed CY2018 budget. |
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Account Number |
Fund Description |
Total Budget Amount |
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430-3813-537.30-28 |
Water & Wastewater |
$199,500 |