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File #: 17-657    Version: 1
Type: Award of bid, rfp, etc. Status: Passed
File created: 8/21/2017 In control: City Council
On agenda: 9/19/2017 Final action: 9/19/2017
Title: Approve the Award of Cooperative Procurement 17-657, Cellular Phone Services, to Verizon Wireless for an amount not to exceed $297,500 and for a one-year term.
Attachments: 1. Patrol Division-Cell Phone Justification
CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the Award of Cooperative Procurement 17-657, Cellular Phone Services, to Verizon Wireless for an amount not to exceed $297,500 and for a one-year term.
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DEPARTMENT: Information Technology

SUBMITTED BY: Jeff Anderson, Director

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:

Cellular phone services include the purchase of regular cell phones, smart phone devices and monthly service fees. These services include immediate communications between City staff and the Mayor and City Council as well as:

* Immediate communications between City staff and staff working in the field;
* Phones which help our ambulance personnel transmit data to the hospital as they are transporting patients;
* Smart phones that allow personnel to interact with our computer systems to monitor our water, sewer or electric service to our residents.

The City has been using the State of Illinois contract for these services since 2014.

DISCUSSION:
As the current provider of wireless data services for all of Naperville cell phones, Verizon has provided exceptional service with minimal outages, dropped signals or disconnects. Verizon Wireless has been awarded a State of Illinois Joint Purchase Contract, #CMS793372P.

Staff works with the individual departments to monitor monthly cell phone usage and terminates lines with little or no usage. Staff will continue to reduce device inventory based on usage reports. Staff will continue to evaluate new pricing plans offered by Verizon Wireless and monitor our account activity to look for methods of reducing costs.

Council approved 16-308 for Verizon services on 10/4/2016 for $241,000 for 10/1/2016 through 9/30/2017. Monitoring by Staff throughout this term has reduced these costs to an expected $222,000.

This Agenda Item (17-657) is for a larger amount than 16-308 due a request to outfit officers within the Police Department's Patrol Division. These additional 90 phones will allow patrol offi...

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