File #: 17-309    Version: 1
Type: Change Order & Work Order Status: Agenda Ready
File created: 4/19/2017 In control: City Council
On agenda: 5/2/2017 Final action:
Title: Approve the Award of Change Order #2 to Contract 16-115, Naper Settlement Janitorial and Maintenance Services, to Coverall Health Based Cleaning Systems for an amount not to exceed $54,339.25 and a total award of $243,646.25.
Attachments: 1. 16-115 Prior Awards.pdf
Related files: 19-1263, 17-603, 18-992
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CITY COUNCIL AGENDA ITEM

ACTION REQUESTED:
title
Approve the Award of Change Order #2 to Contract 16-115, Naper Settlement Janitorial and Maintenance Services, to Coverall Health Based Cleaning Systems for an amount not to exceed $54,339.25 and a total award of $243,646.25.
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DEPARTMENT: Naper Settlement

SUBMITTED BY: Harriet Pistorio, Chief Operating Officer

BOARD/COMMISSION REVIEW:
N/A

BACKGROUND:
The Naper Settlement has contracted with Coverall Health Based Cleaning Systems (Coverall) to provide janitorial, maintenance support and artifact care services in the areas of evening cleaning, day porter, maintenance support and artifact care cleaning. The City Council awarded Contract 16-115 on February 16, 2016 for a 20-month term from May 1, 2016 through December 31, 2017 with five one-year options to extend the contract.

On September 20, 2016, the City Council awarded Change Order #1 for an amount not to exceed $10,000 to provide janitorial services associated with the Christkindlmarket in winter 2016.

DISCUSSION:
During the first quarter of 2017, the Naper Settlement Buildings and Grounds Department conducted an assessment of its internal labor and how the department supports the Settlements' growing operations. This assessment determined that certain in-house hours could be outsourced, which would expand the department's ability to be agile in a changing museum environment. This shift would result in three new service roles within Coverall's current contract: a new full-time supervisor, a second basic maintenance position and a new event maintenance position. Total positions will increase from four to seven.

Change Order #2 in the amount $54,339.25 is requested to cover the forecasted increase in hours and roles for Coverall in order to meet an expanding 2017 calendar driven by increases in weekend educational programs, three to four new large rentals and three to four new development functions during the year. Bringing more guests through...

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