CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 19-285, Panasonic Toughbooks, to CDS Office Technologies for an amount not to exceed $311,157
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DEPARTMENT: Information Technology
SUBMITTED BY: Jackie Nguyen, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Information Technology Department (IT) maintains the technology hardware environment for City staff across all departments, including ruggedized laptops and tablets for field work. Each year, IT staff work with the City departments to determine their computing requirements, for both planned replacements and upgrades.
DISCUSSION:
All of the devices requested for replacement are past their three-year warranty with some of the devices over four years old. A three-year replacement cycle is optimum for mobile field devices due to the working conditions that the devices are exposed to. IT is working to achieve and maintain this replacement cycle. To determine the appropriate replacement devices, IT staff reviewed user needs based upon the job requirements of the City's mobile users.
Utilities, Public Works, TED Business Group and Finance
In addition to email and SharePoint, field staff for the Electric Utility, Water Utilities, Department of Public Works and TED Business Group also require access to applications including, but not limited to Cityworks service requests and asset management and ArcGIS mapping software. The requested replacements for these departments include:
* Electric Utility - Five (5) CF-31 ruggedized laptops primarily for the vehicles and one (1) semi-rugged CZ-55 laptop for field staff.
* Water Utilities - One (1) CF-31 ruggedized laptop and eleven (11) semi-rugged CZ-55 laptops for field staff.
* Public Works - Two (2) CF-31 ruggedized laptop and one (1) semi-rugged CZ-55 laptops for field staff.
* TED Business Group - Three (3) semi-rugged CZ-55 laptops for field staff.
* Finance - One (1) semi-rugged CZ-55.
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