CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the recommendations regarding boards and commissions and direct staff to prepare an ordinance reflecting the changes
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DEPARTMENT: City Manager's Office
SUBMITTED BY: Marcie Schatz, Assistant to the City Manager
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On June 6, 2023, under New Business, the City Council directed staff to review all boards and commissions to ensure they are still serving the same purpose as when they were created. Discussions were held with staff liaisons to understand the current work as well as challenges and opportunities. These discussions aligned with ongoing conversations regarding structure, professionalism, training, and standardization of all board and commission meetings.
DISCUSSION:
The recommendations are presented in two categories:
1. Applicable to all boards and commissions
These are focused on improving structure and consistency of board and commission meetings and providing clear expectations for board members, the public and staff
2. Applicable to specific boards and commissions
These are primarily focused on purpose, composition, and scope
While some commissions have been evaluated and updated in the last several years (Special Events and Community Arts, Human Rights and Fair Housing, Emergency Telephone Systems Board), others have not been reviewed in over a decade.
Recommendations for all boards and commissions:
1. Create and deliver training for all board and commission chairs
2. Ensure board and commission meeting spaces are easily accessible and appropriately configured to differentiate board/commission members, staff, and the public
a. All meetings will be held in Council Chambers, Meeting Room A or B, NEU, or the Police Department Community Room
b. Name tents/plates for board/commission members and staff will be displayed to clearly identify roles
c. Designated seating areas for board/commission members, staff, and the public
d. Considerat...
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