CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 21-243, Consulting Engineering Services for Soils and Materials Testing, to NASHnal Soil Testing LLC, for an amount not to exceed $38,707.05 and a total award of $158,707.05
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
A soils and materials testing consultant is required by the Transportation, Engineering and Development (TED) Business Group, Water Utilities, and Department of Public Works every year. The services include performing quality assurance testing for hot-mix asphalt, concrete and other materials that are used through the City's construction contracts. Soils and materials testing in connection with public improvement construction, MFT-funded projects, new development and infrastructure construction type projects are also included.
On January 4, 2022, the City Council approved RFP 21-243 for NASHnal Soil Testing, LLC to perform soils and materials testing. The contract was for a period of two years ending December 31, 2023, with consideration for three one-year options to renew.
On February 4, 2024, the City Council approved Option Year #1 to the contract as NASHnal had provided good service during the initial term of the contract.
DISCUSSION:
The soils and materials testing contract is shared among three departments with the budget allocated as follows:
* TED = $85,000
* Water Utilities = $30,000
* Public Works = $5,000
The additional work required for the 2024 calendar year was accounted for by both the TED and Water Utility departments.
TED accounts for an overage of $15,821.55 for a total expenditure of $100,821.55. TED had performed roadway resurfacing, as part of the 2023 City Resurfacing program, where West Street from Emerald Drive to Rickert Road was reconstructed. Aft...
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