CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Waive the applicable provisions of the Naperville Procurement Code to set prices for 2018/2019 and award Procurement 18-215, Roadway Snow Removal, to various contractors for an amount not to exceed $390,000 and for the period of October 1, 2018 through April 30, 2019 (Requires six positive votes)
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works (DPW) is responsible for snow removal throughout the City. Snow removal operations cannot be completed effectively with only in-house staff and equipment. As such, a portion of the snow removal operations is outsourced. DPW uses the services of several contractors because no single contractor is large enough to provide the approximate 70 supplemental snow removal units required to plow the City's streets. If additional qualified contractors are needed, they are added at the established rate per piece of equipment. Without the service of these contractors, the average completion time to plow snow, from the end of a snowfall, is projected to increase from twelve to approximately thirty-two hours. Plowing commences with a minimum of 2" snowfall accumulation.
DISCUSSION:
Council has waived the code and approved hourly rates for the snow plowing contracts since FY2004/2005. The City advertises and accepts applications from vendors wanting to participate in snow plowing City roadways. All applicants meeting the criteria are awarded contracts based on the following:
* Minimum of 5 years of experience providing snow removal on public or private roadways (not including parking lots). If less than five years of experience, previous experience with the City will be considered.
* Ability to provide adequate communications. All salt vehicles require a 2-way radio with the City frequency or a cell phone.
* Ability to respond to a designated work area within 1.5 ...
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