CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
title
Approve the award of Change Order #1 to Contract 22-347, E-One Parts and Service, to Fire Service, Inc. for an amount not to exceed $20,000 and a total award of $118,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Manager awarded Contract 22-347 to Fire Service, Inc. on November 29, 2022, for a two-year term from January 1, 2023 through December 31, 2024. The purpose of this contract is to secure repair services and parts for the City’s fleet of 16 E-One fire apparatus, including pumper engines, ambulances, and a ladder truck.
DISCUSSION:
This Change Order is requested to add funds to the contract with Fire Service, Inc. through the remainder of the contract term. Repair volumes vary from year to year depending on maintenance schedules, equipment age, operating demands, and other factors.
In 2023, the City incurred higher repair costs due to a fuel distributor replacement, pump and exhaust repairs, ladder rack and electrical work. Spend in 2024 is trending lower than last year, however, Fleet Services needs an additional $20,000 to cover anticipated costs through the remainder of the year.
FISCAL IMPACT:
CIP#: N/A
E-One parts and services are expensed to the accounts listed below. A total of $1,615,300 has been budgeted for equipment parts and maintenance in 2024. The requested Change Order can be accommodated within the 2024 budget.
|
Account Number |
Fund Description |
Total Budget Amount |
|
31351100-541402 |
General Fund |
$900,000 |
|
31351100-531303 |
General Fund |
$715,300 |