CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 20-336, Downtown Washington Street Bridge Improvements - Phase III Consultant Services, to Civiltech Engineering for an amount not to exceed $247,430 and a total award of $1,532,921
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: Jennifer Louden, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On September 6, 2022, the City Council awarded RFQ 20-336, Downtown Washington Street Bridge Improvements - Phase III Consultant Services, to Civiltech Engineering ("Civiltech").
Civiltech has provided full-time field inspection, project documentation, quality assurance material testing, layout verification, document review, change order processing and pay estimate preparation throughout the project. In short, they have worked on behalf of the City to ensure that the project is constructed in accordance with all plans and specifications and that the contractor is paid appropriately. As a federally funded project, Civiltech's work conforms with the requirements of the Illinois Department of Transportation (IDOT) who is the agency responsible for administering federal funds.
The initial value of the Consultant Services Agreement (CSA) was based on certain assumptions consistent with similar projects. It was assumed that the contractor would maintain steady progress on the project, that they would pause construction during the coldest winter months, and that they would complete all work in the time allotted by the contract.
Because the contractor failed to provide production levels adequate to stay on schedule, they worked through the winter and extended the project from the original completion date of October 2024 to July 2025. As a result, Civiltech incurred substantial additional costs for staffing this project.
On July 15, 2025, the City Council approved Change Order #1 in the amount of $331,759. These additional costs compensated the ...
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