CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 23-027, Generator Maintenance Services, to Midwest Power Industry Inc. for an amount not to exceed $250,000 and for a two-year term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works Public Building Operation (PBO) and Fleet Services retain the services of a contractor to provide maintenance and repair services for the emergency generators, electrical transfer switchgear, and other support power systems.
The City uses 46 emergency generators to provide backup power for the above functions as well as E-911 and non-emergency dispatching, critical computer operations, and water, wastewater and stormwater pumping. These units and related components require cyclical preventative maintenance and repairs to ensure reliable operation in an emergency power situation.
In January 2023, PBO issued Bid 23-023, Generator Maintenance Services, to hire a contractor to service, maintain and repair commercial generator systems at various City facilities and sites on a scheduled, on-call, and as-needed basis.
DISCUSSION:
Advertisement Date:
1/25/2023
Notices Sent:
53
Opening Date:
2/10/2023
Planholders:
18
Proposals Received:
6
Bids were received from the following vendors:
Vendor Name
Proposed Cost
Electrical Testing Solutions
WITHDREW
Midwest Power Industry
$139,706.00
Interstate Power Systems
$140,050.88
Illini Power Products
$150,500.00
Buckeye Power Sales
$190,853.68
Cummins Inc.
NON-RESPONSIVE
Midwest Power Industry was determined to be the lowest responsive and responsible bidder. Staff contacted the three references Midwest Power Industry supplied. Two are municipalities and one is a water reclamation district. All three have worked with Midwest Power Industry for more than five years, and are satisfied with overall vendor performance, responsiveness and value...
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