CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #1 to Contract 24-015, 2024 Pavement Patching, to Schroeder Asphalt Services for an amount not to exceed $27,400.49 and a total award of $559,185.49
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DEPARTMENT: Transportation, Engineering and Development
SUBMITTED BY: William J. Novack, P.E., Director of Transportation, Engineering and Development/City Engineer
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The City Council awarded Contract 24-015 to Schroeder Asphalt Services on April 16, 2024, with a completion date of September 27, 2024. This contract is part of the City's Annual Street Maintenance Program. Each year, the City conducts Street Patching Program to address potholes and other areas of deterioration that could be a hazard to motorists, cyclists and other roadway users.
DISCUSSION:
This Change Order is requested as a final balancing Change Order to add or deduct the appropriate quantities completed during Phase 2 based on field conditions as summarized below.
The amount of this Change Order increases the original contract amount by $27,400.49. This contract was approved with contingency in the amount of 3% ($15,953.55) of the original contract value and 29 days. This Change Order exceeds the approved contingency amount by $11,446.94.
An additional pay item of "Additional Milling (Compost Site)" was coordinated with the Department of Public Works (DPW). The compost site parking lot, located at 3816 Plainfield-Naperville Road (just south of the Springbrook Water Reclamation Center), needed pavement resurfacing and DPW lacked the proper equipment and operators to perform pavement grinding. On behalf of DPW, TED staff requested Schroeder Asphalt Services to perform this additional work. DPW supplied trucks and staff to haul off the discarded material, which helped to reduce the overall cost of this effort. The total amount for this additional work is $9,100.
Another increase to the project quantities was to rep...
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