CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Bid 25-198, Clow Fire Hydrant Replacement Parts, to Underground Pipe & Valve Company for the amount not to exceed $186,101.50 and for a 16-month term
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DEPARTMENT: Water Utilities
SUBMITTED BY: Darrell Blenniss, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Water Utilities operates and maintains 8,796 public hydrants. Of these hydrants, 39% are Clow hydrants. Maintaining hydrants is crucial for public health and safety. Regular maintenance ensures hydrants are operational and reliable for various water needs including pressure monitoring, leak detection, water quality sampling, water main cleaning and inspections.
Regular maintenance ensures hydrants are operational when needed, providing a reliable water source for extinguishing fires, minimizing property damage and potential loss of life. Neglecting maintenance can lead to failures, hindering firefighters' ability to respond to emergencies effectively.
DISCUSSION:
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Advertisement Date: |
06/27/25 |
Notices Sent: |
124 |
|
Opening Date: |
07/17/25 |
Plan holders: |
8 |
|
|
|
Proposals Received: |
2 |
Bids were received from the following vendors:
|
Vendor |
Proposed Cost |
|
Underground Pipe & Valve Company |
$186,101.50 |
|
Water Products Company |
$194,531.40 |
Underground Pipe & Valve Company is the low bidder and is recommended for the award. Hydrant parts will be purchased on an as-needed basis.
The terms of contract: September 1, 2025, through December 31, 2026, with one one-year option to extend.
FISCAL IMPACT:
CIP #: N/A
Hydrant parts were originally budgeted to 41101500-541407 for 2025 but are now expensed to the Operating Supplies account listed below. The requested award totals $46,525.38 for 2025, which is favorable to the budget of $250,000 for these expenses. The remaining $139,576.12 will be budgeted in 2026.
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Account Number |
Fund Description |
Total Budget Amount |
|
41251540-541407 |
Water Utilities Fund |
$141,000 |