CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Change Order #2 to Contract 24-283, Case Equipment Parts and Service, to McCann Industries for an amount not to exceed $80,000, and a total award of $134,000
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Richard Dublinski, Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
On October 11, 2024, the Chief Procurement Officer awarded a Sole Source purchase order to McCann Industries to purchase parts, repairs and warranty services for the City's fleet of eight Case equipment loaders. The award was for $24,000 and for a one-year term from October 1, 2024, through September 30, 2025. The purchase is a Sole Source because McCann Industries is the only authorized Case dealership for DuPage and Will Counties.
On November 8, 2024, the City Manager awarded Change Order #1 in the amount of $30,000 for a total award of $54,000 through the current term.
DISCUSSION:
This Change Order is requested to add funds for repairs on Case equipment through the remainder of the contract term. On October 26, 2024, Unit 241 sustained heavy damage to the bucket in the field, requiring nearly $18,300 in repairs. On April 7, Unit 240 was sent to McCann for extensive repairs on the transmission and front and rear brakes. The total invoice is just under $61,000. The wheels must be removed, and extensive disassembly is required to complete the required repairs. The additional funds should be sufficient to cover the repairs on Unit 240 and for future repairs through the contract term, September 30, 2025.
FISCAL IMPACT:
CIP#: N/A
Case equipment parts and service are expensed to the Equipment Maintenance and Parts accounts listed below. Public Works budgeted $1,688,100 for Equipment Maintenance and Parts in the 2025 budget. It is anticipated the requested change order can be accommodated within the 2025 budget.
Account Number
Fund Description
Total Budget Amount
31351100-531303
General Fund
$756,100
313511...
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