CITY COUNCIL AGENDA ITEM
ACTION REQUESTED:
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Approve the award of Cooperative Procurement 26-077, Aftermarket Parts and Supplies, to Genuine Parts Company for an amount not to exceed $137,000 and for a 32-month term
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DEPARTMENT: Department of Public Works
SUBMITTED BY: Dan Randolph P.E., Director
BOARD/COMMISSION REVIEW:
N/A
BACKGROUND:
The Department of Public Works - Fleet Services Division maintains and services a fleet of approximately 580 units (i.e., vehicles and heavy equipment). Fleet Services uses aftermarket parts to service these units when OEM parts are not required. Since 2021, the City has used the Sourcewell Cooperative Contract to purchase these parts through Genuine Parts Company, doing business as NAPA Auto Parts. The previous award runs through May 19, 2026, and has no option years remaining.
DISCUSSION:
NAPA Auto Parts' product offerings include an extensive array of automotive parts, tools, shop equipment, and diagnostic equipment. These are included in the Sourcewell Cooperative Contract #100124-GPC, which has a maturity date of January 10, 2029. Staff recommends awarding aftermarket automotive parts and supplies to Genuine Parts Company, doing business as NAPA Auto Parts.
The term of this contract is May 20, 2026, through January 10, 2029.
FISCAL IMPACT:
CIP#: N/A
Aftermarket parts and supplies are expensed to the Equipment Parts, Software and Hardware Maintenance, and Operating Supplies accounts listed below. Public Works included $932,000 in the budget for fleet equipment and parts, $104,100 for various operating supplies for the Fleet Services division, and an additional $44,125 for various fleet software services. The requested award is within the budgeted amount for this expense in 2026. Staff will ensure sufficient funding is included in future budgets to support the future years associated with this award.
Account Number
Fund Description
Total Budget Amount
31351100-541402
General Fund
$932,000
31351100-541407
Ge...
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